Purchase Manager - Sheraton Dhaka
| Job Type | Full Time |
| Job Sector | Hospitality/ Travel/ Tourism |
| Job Location | Dhaka |
| Deadline | 31 January, 2022 |
Vacancy: Not specific
Job Context
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Negotiates with suppliers and verifies and authorizes purchase requisitions and purchase orders. Advises other departments on purchasing procedures and maintains full and up-to-date information regarding store inventory.
Job Responsibilities
- CORE WORK ACTIVITIES
- Managing Work, Projects, Policies, and Standards for Purchasing Across Departments
- Generates and provides accurate and timely results in the form of reports, presentations, etc.
- Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
- Assures sanitation compliance.
- Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
- Orders all food and beverage based on business needs.
- Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
- Delegates and enforces first in/first out inventory rotation for all storeroom products.
- Maintains sanitation and safety standards as specified in the brand guidelines.
- Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
- Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
- Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
- Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
- Uses existing computer programs to perform daily and period end food and beverage costs.
- Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
- Completes administrative tasks on a timely basis (e.g. menu costing, general office duties).
- Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
- Calculates figures for food and beverage inventory.
- Ensures that price and product availability issues are communicated as needed to the Food & Beverages Director and Executive Chef.
- Ensures all LSOP's are adhered to by all employees.
- Receives and inspects all deliveries.
- Maintains an accurate controllable log and beverage perpetual
- Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
- Demonstrating and Applying Accounting Knowledge to Purchasing Operations
- Demonstrates knowledge of job-relevant issues, products, systems, and processes.
- Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Keeps up-to-date technically and applying new knowledge to your job.
- Supporting Purchasing Operations
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Ensure disciplinary situations are addressed in timely fashion and with consistency.
- Ensures performance reviews are completed on a timely basis for supervisors and non-management employees.
- Maintaining Finance and Accounting Goals
- Submits reports in a timely manner, ensuring delivery deadlines.
- Ensures profits and losses are documented accurately
- Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
- Additional Responsibilities
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Interacts with kitchen staff, vendors and Executive Chef.
- Uses existing computer programs effectively to post invoices, update items and costs.
- Attends and participates in all pertinent meetings.
- Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Managing Discipline Work, Projects, and Policies
- Coordinates and implements accounting work and projects as assigned.
- Coordinates, implements, and follows up on audits for all areas of property operations.
- Complies with Federal and State laws applying to operations procedures.
- Generates and provides accurate and timely results in the form of reports, presentations, etc.
- Analyzes information and evaluates results to choose the best solution and solve problems.
- Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
- Balances ledgers.
- Supporting Property Operations
- Works with operations teams to develop an operational strategy that is aligned with the brand's business strategy and leads its execution.
- Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.
- Evaluates if discipline teams are meeting service needs and provides feedback to teams.
- Participates in walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place.
- Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.
- Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken.
- Works with team to put sustainable work processes and systems in place that support the execution of the strategy.
- Reviews reports and financial statements to determine operations performance against budget.
- Communicates a clear and consistent message regarding departmental goals to produce desired results.
- Managing and Monitoring Activities that Affect the Customer and Guest Experience
- Provides excellent customer service by being readily available/approachable for all customers and guests.
- Takes proactive approaches when dealing with customers and guest concerns.
- Extends professionalism and courtesy to customers and guests at all times.
- Responds timely to customer service department request.
- Ensures all team members meet or exceed all hospitality requirements.
- Supporting Profitability
- Supports annual quality audits.
- Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement.
- Supporting Safety Standards and Work Procedures
- Implements property emergency plan.
- Provides a safe working environment in compliance with Occupational Safety and Health Administration.
- Implements and sustains property accident prevention programs.
- Follows property-specific recovery plans.
- Additional Responsibilities
- Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Demonstrates self confidence, energy and enthusiasm.
- Manages group or interpersonal conflict.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Manages time and possesses organizational skills.
- Presents ideas, expectations and information in a concise, organized manner.
- Uses problem solving methodology for decision making and follow up.
- Makes calls if necessary.
- Any assignment assign by the supervisor or management.
Workplace: Work at office
Educational Requirements
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Master of Business Administration (MBA) in Finance
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Skills Required: COMPUTER OFFICE MANAGEMENT, Distribution/ Supply Chain Management, Leadership, Problem solving and decision making, Product sourcing, Purchase/ Procurement
Experience Requirements
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5 to 6 year(s)
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The applicants should have experience in the following area(s): HOTEL AND RESTAURANT
Additional Requirements
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Age 30 to 45 years
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The Incumbent should have the relevant experience in the similar position in any 5 star standard hotel.
Job Location: Dhaka
Salary: Negotiable
Compensation & Other Benefits
- Mobile bill, Medical allowance, Provident fund, Insurance, Gratuity
- Lunch Facilities: Full Subsidize
- Festival Bonus: 2
- Service Charge as per policy
