Project Management Support - Officer - UNOPS

Job categories: Project Management
Vacancy code: VA/2022/B5514/23633
Department/office: AR, BDMCO, Bangladesh
Duty station: Dhaka, Bangladesh
Contract type: Local ICA Specialist
Contract level: LICA Specialist-8
Duration: 1 year - extension is subject to organizational requirements, availability of funds and satisfactory performance

Background Information - Job-specific
Recently UNOPS Bangladesh has signed two agreements with the Directorate General of Health Services (DGHS) of the Ministry of Health & Family Welfare, funded by the World Bank and the Global Fund fights against Aids, Tuberculosis and Malaria (GFATM) respectively. Another one project is in the pipeline and will potentially be signed soon. UNOPS is responsible for the procurement and installation of health equipment and supplies across Bangladesh government hospitals and some construction work in connection with the installation of the equipment as necessary. UNOPS Sri-lanka will engage suppliers through a tendering process to successfully conduct the equipment procurement, installation and construction work.

Purpose and Scope of Assignment 
The Project Management Support Officer will work under the guidance and supervision of the Senior Project Manager(SPM) for UNOPS Emergency Health Procurement, while working closely with the Head of Support Services (HOSS) in the Hub as well as the UNOPS Procurement and Finance team in Sri-lanka. S/he shall provide support to the delivery of the health procurement implementation, finance and HR for the projects, specifically the incumbent will be responsible for the following non-exhaustive substantive tasks which can be expanded by the project/supervisor as and when needed:

Functional Responsibilities
The Project Management Support Officer will work under the guidance and supervision of the Senior Project Manager(SPM) for UNOPS Emergency Health Procurement, while working closely with the Head of Support Services (HOSS) in the Hub as well as the UNOPS Procurement and Finance team in Sri-lanka. S/he shall provide support to the delivery of the health procurement implementation, finance and HR for the projects, specifically the incumbent will be responsible for the following non-exhaustive substantive tasks which can be expanded by the project/supervisor as and when needed:

Procurement and Logistics Management:

• Assist the SPM in full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system. 
• Closely work with the UNOPS Sri-lanka Procurement Team in implementation to the different steps of the procurement processes as necessary.
• Liaison with the respective DGHS projects Procurement & Logistics Focal point to follow up and progress update of the projects.
• Monitor project progress ensuring that work packages are being executed properly. Follow up with contracted suppliers for timely delivery of equipment.
• Accept goods, services or works delivered by suppliers where required
• Support DGHS to facilitate  their  timely obtaining of  necessary custom clearances of the internationally procured items. Liaison  other UN agencies, if needed, in order to implement UN tax exemption privileges. 
• Maintain and Update the roster of health procurement services providing suitable firms or institutions.

Financial Management:

• Process all payments for the Emergency Health Procurement projects in a timely manner in accordance with the signed agreements with the DGHS. Ensure documentation required for payment process and liaising with the Sri Lanka Finance Team  to process and monitor all payment requests within the projects;
• Support the SPM and Sri-lanka office  by monitoring budgets, cash flow forecast and reporting on expense obligations to ensure that deliverables are met. 
• Prepare periodic financial reports including developing financial monitoring and reporting formats as per UNOPS and donor requirements for onward approval of SPM. Maintain all supporting project financial documents for audit and review processes;
• Monitors projects finances and advises the SPM accordingly; tracks expenditure and advises on relevant action when required to revise budgets;
• Liaise with appropriate teams and individuals in the UNOPS Headquarters, Regional Office and Hub Office  for the required project support;
• Ensure accurate data entry into UNOPS One UNOPS Project (OUP) and in UNOPS ERP, in consultation with the UNOPS Sri-lanka finance team.

Support to project Human Resources Management:

• With Support from the UNOPS Country/Hub HR Team, assist in the recruitment and contract amendments, where required, for UNOPS to deliver its operations for the Emergency Health Procurement Projects without interruption.

Knowledge Management:

• Participate in the relevant Communities of Practice
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.

Monitoring and Progress Controls

• The project-plan and its implementation including equipment delivery timeline & quality assurance, project budget and  project duration are well tracked and informed to the SPM periodically.
• Project issues and proposed  corrective actions are tracked and reported immediately.
• Project-related reports to be submitted to internal stakeholders of UNOPS as well as external partners are drafted in a timely manner.

Education/Experience/Language requirements
Education:

• A Master's Degree in a relevant field e.g. Business Administration, Procurement/Logistics, Emergency Management, International Relations of any other suitable discipline.
• A combination of Bachelor's degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Experience:

• A minimum of 2 years relevant and progressive professional experience in the field of Project Management and/or Operations Management/Support Services with focus on monitoring, reporting and coordination.
• Experience in international procurement/Logistics management  will be an asset.
• Experience and demonstrated knowledge of UN rules and procedures in Procurement, Logistics, Finance and HR Management will be an advantage.

Languages:
Fluency in English & Bengali is essential (must be able to effectively communicate in both oral and written)

Contract type, level and duration

Contract type: Individual Contractor Agreement
Contract level: LICA 8
Contract duration: Ongoing ( Open-ended, subject to organizational requirements, availability of funds and satisfactory performance)

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

• The position is open to Bangladesh nationals only.
• Qualified female candidates are strongly encouraged to apply.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners' needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.

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