HR Officer - Danish Refugee Council
| Job Type | Full Time |
| Job Sector | NGO/Development |
| Job Location | Cox's Bazar |
| Deadline | 13 September, 2021 |
Position: HR Officer (Compensation & Benefits)
The Danish Refugee Council (DRC), one of the world's leading NGOs, with a focus on responding to displacement, has been registered in Bangladesh since 2013. In 2017, in response to the Rohingya influx, DRC launched an integrated program of support to the government in site management, shelter/NFI, and protection. In 2018, DRC started implementing aid projects in support of the host communities most affected by the influx of refugees. As a key part of this, DRC opened the main office in Cox's Bazar and a support/liaison office in Dhaka.
POSITION PROFILE
The purpose of this position is to manage the staff payroll, leave and attendance, HR dynamics, Insurance, HRMIS, and different HR-related reporting and analysis. The position holder is also to manage staff employment contracts and extensions/separation and ensure all staff is fully aware of compensation and benefits.
DUTIES & RESPONSIBILITIES
Key Area 1: Maintain staff information:
- Maintain and make available all updated staff information for easy reference in Dynamics
- Provide information for reporting purposes
- Ensure that all files are made and stored properly and inappropriate manner.
- Ensure the shadow files are prepared and kept in the office for Audits
- Coordinate internal and external audits
- Extend the employees contracts in Dynamics
Key Area 2: Maintain staff Payroll
- Manage, update and process the staff payrolls in close collaboration with the other departments, and ensure onward submission to the finance department for payment by the 25th of each month
- Ensure that all relevant deductions are affected on the payroll monthly
- Maintain the accuracy of staff Salary TAX calculation along with vendor and Finance and notify to the eligible staff before deduction
Key Area 3: Staff Leave Management and Extension
- Ensure all staff leave are properly incorporate in the system and ensure periodic review of all staff leave information
- Ensure that all staff submitted their leave plan
- Timely follow up with the line manager of staff contract and ensure that staff receive their extension letter by 25th of every month
Key Area 4: Maintain Staff Insurance
- Coordinate with the Insurance provider, negotiate the best benefits for the staff and ensure that all staff received their best benefits
- Collection of all claim forms from staff and ensure disbursement on weekly basis. Ensure proper disbursement of claim check
- Ensure all staff received their insurance card within 30 days of joining
Key Area 5: HR Dynamics
- Ensure all staff received their training on Dynamics
- Regular follow up and update all staff related information and kept ready for reporting
- Ensure that the leave management system is effectively functioning, and staff are updating the leaves online
- Ensuring to deliver staff login info. Update employees' profiles on a regular basis
- Conduct Data cleaning process on a quarterly basis to ensure all Data in Dynamics is updated and accurate
- Ensure for troubleshooting tickets have been raised
Key Area 6: Rehire Status record keeping
- Maintain the staff Rehire status data and ensure this met DRC's principals
- Response on request from the recruitment team
Key Area 7: Staff exit management
- Ensure that all staff goes through a proper exit process using including, handover notes, completing the clearance form, completing the online exit interview form, and the exiting debrief with the line manager and update the HR& Admin Manager on all exiting staff for monthly payroll updating.
- Ensure separated files are updated (resignation letter, clearance form, performance appraisal).
Key Area 8: Reporting, Documentation, and Filling
- Develop a dashboard report on a monthly basis
- Develop HRMIS report and submit to the HR Manager on monthly basis.
- Coordinate with the HR Manager to develop staff movement and update report for payroll updates
- Ensure maintenance of all staff personal filling is in DRC's standard. Ensure regular updates.
Key Area 9: Other Administrative Functions
- Ensure all staff has a copy of the HR policy handbook.
- Issuance of HR letters and ensures compliance.
SKILLS AND EXPERIENCES
- Minimum 2-5 years of experience in Compensation and benefits include personal file management, leave and payroll management, HR data analysis.
- Good command in MS Word, MS Excel, MS PowerPoint
- Excellent communication and negotiation skills
- Strong Analytical skills
EDUCATION QUALIFICATION
- Master's degree/MBA in HR, Business Administration, Public Administration, or related.
- PGD in HRM is added advantage for this position.
Languages:
- Bangla – Fluent
- English – Fluent
- Knowing the Chittagonian language will be given preference.
ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with DRC's vision and values.
POSITION DETAILS
- Type of contract: National
- Employment Band: H
- Start date: As soon as possible
- Duty station: Cox's Bazar
- Closing Date for Application: 13 September 2021
What we offer
- Excellent Working Environment and opportunity to Growth
- Various learning and development platforms
- Two bonuses per year
- Relocation allowance
- Mobile Allowance
- Leave Encashment
- Group life Insurance including Family
- Dental and Optical benefits
APPLICATION PROCESS
- Applications must be submitted through the mentioned link on the page by clicking on Apply Button.
- All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
- Mentioning three referees' details of your present supervisor and HR along with past employment's supervisor with CV.
Note: Applications sent by email will not be considered. In addition, DRC doesn't charge any fee for any of its recruitment processes & believes in equal opportunity in employment regardless.
If you have questions or are facing problems with the online application process, please contact [email protected].
For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.
***FRAUD ALERT***
It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Bangladesh. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.
JOB LINK