Accounts Manager - British High Commission Staff Amenities Centre

As Accounts Manager, you are responsible to the General Manager of the SAC for the efficient operation of the accounts.

KEY RESPONSIBILITIES
Reporting to the Manager, Chairman, Treasurer and Director of Corporate Services (DCS) as required.

To ensure that funds are properly applied for the benefit of SAC members

The maintenance of accounting records including the proper recording of all receipts and payments for the Centre in accordance with accepted commercial practices. All transactions are to be supported by documentary evidence and you are to check all invoices for accuracy and legality before passing to the Manager for authorization. If you cannot resolve any queries you should consult the Chairman, Treasurer or the DCS.

COMMISSARY: responsible for supervision of the maintenance of proper accounts by the JBS Manager which will be submitted for audit at the close of the Financial Year in accordance with the Jubilee Bottle Shop (JBS) Constitution, paragraph 77

Extraction of details from the SAC cashbook and reconciliation of the entries

Preparation of cheques and vouchers for approval by the Manager, obtaining the signatures of two authorized committee members on the cheques and arranging payment, ensuring that sufficient funds are available to meet the liability.

Deposit of cheques into the appropriate bank account, retaining the receipted documents for audit purposes

Preparation of staff salaries and subsequent bank transfer, supported by signed overtime records as appropriate. If the subsequent payment is to be made in cash it must also be made in the presence of a witness. The form is to be countersigned by you and the witness who would normally be the manager.

The reconciliation of bank statements by the 10th of each month for checking and reconciliation by the Manager

Receiving list of stock held, at cost price, as at the last day of each month and entering the amount in the account books

Ensuring the follow up of outstanding accounts - bill outstanding for more than two months and bounced cheques are to be reported in writing to the Manager.

Preparation of monthly statements of account, supported by a profit and loss account and balance sheet/financial position. These are to be passed to the Manager by the 15th of each month.

Producing a financial plan and budget for approval by the Manager, Chairman, Treasurer and DCS

Other such duties that you may be called upon by the Manager, Chairman, Treasurer or DCS.

FINANCIAL

Member deposits may be paid in sterling or taka. Records are to show in which currency the deposit was paid and the deposit to be shown in sterling in the books of account. Reimbursement may be made in sterling through Bangladesh GBP account only.

The accounts are to be completed showing the sterling figure.

ACCOUNTING SOFTWARE-TALLY

Specific responsibilities in respect of the TALLY accounting system are as follows:

Back-up Routines: back up to hard drive should be actioned at least at the end of each working day.

Passwords: passwords are to be changed at least every 6 months, on change of staff and if it is considered that the password has been compromised. The password is to be given to the Manager in a sealed and signed envelope.

AUDIT

All print outs are to be maintained for a minimum of two years. The auditors are required to include printouts in their check and you are to produce end of month printouts, which are to be kept until the end of the audit year. End of year hard copies are to be produced and retained for two years for audit purposes.

INVENTORY
The inventory is to be kept up to date at all times, with additions being made at the time of acquisition. Write-offs are only authorized by the Manager or Chairman.

SALARY: Negotiable

PROBATION: 6 Months

MINIMUM QUALIFICATION: MBA/ M.Com. in Accounting. Preference will be given to candidates who have completed C.A. (CC).

EXPERIENCE: 2-3 years' experience in related field.

JOIN DATE: 2 JANUARY 2022

APPLICATION: Please send a Cover Letter outlining key competencies, Resume and TWO References via email to General Manager, British High Commission Staff Amenities Centre at [email protected].

DEADLINE: 23 DECEMBER 2021

INTERVIEW: Successful candidates will be contacted via email/phone and called in for an interview by 30 December 2021.

Source: bdjobs.com